How do I get started?
Use the contact form on our website and we will contact you as soon as possible.
How much does the service cost?
The cost of the production depends upon the size and complexity of each individual project. We will review your contract documents and, after conferring with you personally, prepare a proposal. When accepted, we will prepare a service contract for approval.In the event of any special requirements that are beyond ‘normal and customary’ the costs will be negotiated as an addendum to the contract price.
How long does the document production take?
Production time also depends on the size and complexity of the project coupled with the important factor of cooperation from your suppliers and the speed of the review process. There will also be times, especially with fast tracked projects, when the materials are being amended. That will require additional modifications and submissions which we will do as rapidly and cost effective as possible. All requests to suppliers are done in writing with a copy to your designated internal contact so you will be aware of the process and any delays. The speed of review is critical but purely an internal function on your part in that we will only communicate with the EOR/AOR when specifically requested to do so and with your approval.
Who keeps track of the submissions?
Our service is the provision of the required documents as quickly and accurately as possible. Once a submittal is ready for review, your office will be notified. After approval by your CQM (or any corrections requested by your office), the transmittal of the document will proceed according to your own internal procedures and by your designated internal processor. If your office needs assistance with compilation of an acceptable log we can provide that service at additional cost.
What if I am already behind schedule?
We are especially adaptable to a high stress ‘behind schedule’ environment. There is a premium for diversion of our own assets to produce behind schedule submittals which will be included in the proposal and service contract. Normally CAS will deal directly with your suppliers and your designated internal contact only (unless requested to do otherwise). In the case of behind schedule submittals, there must be a mutual agreement with the EOR/AOR for direct contacts.
What do I provide my suppliers?
CAS will, in conference with you, determine what contract documents must be provided to your supplier to ensure knowledge and compliance on their part. This will normally include the applicable IFC prints and specification sections as a minimum baseline to insure the supplier has enough irrefutable information to provide the correct material.
What if I want to make a substitution?
Substitutions are usually the result of AOR instructions or changes to the plans. If you choose to make a substitution, you would submit to the AOR/EOR as an RFI. If approved we will provide the information and revise the submittal documentation accordingly. Any additional costs to replace completed work with a substitution will be addressed as an addendum to the original contract as a change order.
Can I modify the file or add products later in the “as Built” phase of close out?
The submittals are provided to you in locked PDF files for your security. We will provide modifications throughout the life of the project on an as needed basis and will relock the files and return them to you with the modifications. Some substitutions and modifications will be free as identified in the service agreement. Our submittals are a product. We make every effort to insure accuracy and completeness. As a product, modification is done by our office (with your specific instructions) for everybody’s protection and an accurate history.
Please feel free to write or call with any further questions you may have.